| What it is | Moving a business off paper, or off a legacy system, onto secure modern cloud databases. |
|---|---|
| Who it suits | Paper-heavy offices such as medical clinics, construction firms and wholesalers. |
| Method | Staged migration: establish, run in parallel, migrate active records, then archives, then retire the old system. |
| Downtime | None planned. The old system keeps running until the new one is demonstrably correct. |
| History | Historic records are preserved and retrievable, not stranded in a format nobody can open. |
| Pricing | One agreed fixed project fee, set before work starts. |
The problem with the system you already have
Legacy system migration in Ireland is rarely about the technology being old. It is about what the age costs you every week: the same information typed in twice, the report that takes a morning to assemble, the filing cabinet nobody has opened in years that still holds the records you are legally obliged to keep.
Oxus takes paper-heavy offices, including medical clinics, construction firms and wholesalers, and transitions them safely onto secure modern cloud databases.
The word doing the work in that sentence is "safely". A migration that loses historic records, or that requires the business to stop for a week, has failed regardless of how good the destination system is.
How migration works
Migrations are staged. Never a big bang.
- Establish what exists. Including the filing cabinet nobody has opened in years, because that is usually where the legal retention obligations live.
- Run in parallel. The new system operates alongside the old one until it has demonstrably got everything right.
- Migrate history in stages. Active records first, archives after, so the business is working in the new system early while the long tail is still moving.
- Retire the old system deliberately. With the historic data preserved and retrievable, not stranded in a format nobody can open.
Each stage has a point at which it is obviously finished, which is what stops a migration drifting. You will have agreed the plan and the price before any of it begins.
Who this is for
The businesses that get the most out of a migration have something in common: the information exists and is reasonably accurate, it just lives somewhere that makes it slow to use.
- Medical clinics still keeping paper charts, where secure record migration has to satisfy retention and consent obligations as well as convenience.
- Construction firms running jobs out of folders, diaries and a shared drive, where the same job details are re-entered at quote, at site and at invoice.
- Wholesalers whose stock and pricing live in a spreadsheet that has quietly become the system of record.
- Paper-heavy offices generally, where the bottleneck is finding and re-keying information rather than any single missing tool.
TODO: replace this section with two or three real migrations once there are completed ones to name. Sector, what the old system was, what it moved to, how long it took.
What you end up with
A secure cloud database holding what used to be on paper or in the old system, reachable from wherever the work actually happens, with the historic records intact and searchable. Where it makes sense, the migration is also the moment to remove the manual steps that only existed because of the old system, which is business process automation territory.
If your systems already exist and simply do not talk to each other, systems integration is likely the cheaper route and we will say so.
Where to start
Request a free operational audit. It establishes what you actually have, what condition it is in, and what a migration would involve, before anyone quotes a price. For the wider picture, see custom software and portals.
Frequently asked questions
What counts as a legacy system?
Anything the business has outgrown but cannot easily leave. In practice that is usually one of three things: paper files, a spreadsheet that has quietly become the system of record, or software old enough that it is no longer supported and no longer talks to anything else. The common symptom is the same in all three cases: the same information gets typed in more than once.
Will we have to stop trading during the migration?
No. A migration that requires the business to stop for a week has failed regardless of how good the destination system is. The new system runs alongside the old one until it has demonstrably got everything right, and only then does the old one get retired.
What happens to our historic records?
They are preserved and retrievable. Active records move first so the business is working in the new system early, and archives follow while that is happening. The old system is retired deliberately, with its data in a format that can still be opened, rather than switched off and forgotten.
We still work mostly on paper. Is that too far behind to start?
It is often the easier case, not the harder one. A business on paper has no legacy software to untangle and no migration from a half-working system to manage. Legacy-to-cloud migration for paper-heavy offices such as medical clinics, construction firms and wholesalers is a core part of what Oxus does.
How long does a migration take?
It depends on how much history there is and what condition it is in, which is exactly what the free operational audit establishes before anyone quotes a price or a date.
Do we own the new system?
Software commissioned and paid for as a client build is yours. That is separate from the Oxus platforms such as FleetMain, Reckon and DepotIQ, which are our own products. We make clear which model a piece of work falls under before it starts.