| Sector | Irish landlords, property owners and letting agents |
|---|---|
| Common problems | Renewal dates held in memory, documents scattered across email, no single view across properties |
| Oxus built | Beamwise, property compliance and renewal tracking |
| Dates watched | RTB registration, BER certificates, tenancy renewals, insurance, Local Property Tax |
| Scale | One property to unlimited |
| Area served | Ireland |
The obligations nobody reminds you about
Owning rental property in Ireland means carrying a set of recurring obligations in your head. RTB registration has to be made and kept current. A BER certificate expires. Tenancies come up for renewal. Insurance lapses on a date. Local Property Tax falls due. Individually none of these is onerous. Collectively they are a tracking problem, and none of them arrives with a warning.
The result is a category of failure that is entirely preventable and remarkably common: an owner who fully intended to renew something, would have renewed it without a second thought, and simply did not notice the date approaching.
Why small portfolios are the worst case
A large portfolio justifies a managing agent or a proper system. A single property is simple enough to keep in mind. The difficulty sits in between.
Three properties means fifteen recurring dates. That is comfortably more than anyone tracks reliably from memory, and comfortably less than most owners think warrants building a system. So it is handled with a calendar reminder set once, an email that gets starred, and a general intention to stay on top of it.
The document problem underneath
Tracking dates is only half of it. The other half is that the documents themselves usually live in email.
A BER certificate attached to a message from an assessor two years ago technically exists. But if it cannot be produced within a couple of minutes when somebody official asks, it is functionally missing. The same applies to tenancy agreements, insurance schedules and RTB confirmations. Anything found by searching an inbox is being stored by accident rather than on purpose.
What Oxus does about it
Dates held per property, watched automatically
Every property carries its own RTB registration, BER certificate, tenancy renewal, insurance and Local Property Tax dates, held together rather than scattered across a calendar, an inbox and memory.
An email before, not after
The alert goes to the owner ahead of the date. Worth being clear about how modest this is: it does not file anything for you. It ensures you know in time to file it yourself, which turns out to be the entire problem.
Documents somewhere findable
Where document storage is part of the problem, a secure document portal puts certificates and agreements where they can be retrieved on demand, including by a tenant or an agent where appropriate.
The software we built for this
Oxus Technologies built Beamwise, which keeps landlords on top of every property by watching RTB registration, BER certificates, tenancy renewals, insurance and Local Property Tax, then emailing the owner before anything lapses. It works from one property to unlimited. Beamwise is currently in development.
Beamwise shares its logic with FleetMain, which does the same job for vehicle and driver compliance. Expiry tracking is the highest-return, lowest-effort automation available to most businesses.
Where to start
If your property admin extends well beyond renewal dates, into client reporting, agent access or document management, start with a free operational audit and we will map what is actually taking the time.
Frequently asked questions
What dates does a landlord actually need to track?
At minimum: RTB registration, the BER certificate, the tenancy renewal date, the insurance renewal and Local Property Tax. Each recurs, each has a consequence for being late, and none of them reminds you. Beamwise watches all five and emails before any of them lapse.
I only have two properties. Is a system overkill?
Small portfolios are arguably the worse case. Two properties still means ten recurring dates, which is more than anyone reliably holds in their head, but not enough to justify a serious system or an agent. That gap is exactly where missed renewals happen.
Does this replace a letting agent?
No. An agent manages tenants, viewings and issues. This is about the compliance dates and documentation attached to the property itself, which remain the owner's responsibility regardless of who manages the letting.
We manage properties for other people. Can you help with that?
Letting agents and managing agents generally need more than date tracking: client reporting, document access and a record of what was done on whose behalf. A secure client portal is usually the right shape for that. Start with a free operational audit.
Where do the documents themselves live?
In most small portfolios, in email, which is the underlying problem. A certificate that exists but cannot be found within two minutes is functionally missing at the moment somebody official asks for it. Putting documents somewhere structured is usually part of the same piece of work as tracking their dates.